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#724806 - 11/10/11 08:22 PM Paper Organization: How do you stop paper clutter?
KellyJayne - Organization Offline
BellaOnline Editor
Amoeba

Registered: 10/07/11
Posts: 94
Paper is everywhere, sometimes we have no choice and have to accept it, but often we can refuse to allow it in.

How do you stop paper from entering your life to start with?

This question is from the most recent How to Organize Newsletter (It's easy to subscribe, just go here How to Organize Newsletter and scroll to the bottom.) The theme for this issue was paper organization. If you want some great tips on how to organize and manage paper check out the latest article: Paper Organization Made Easy
_________________________
Kelly Jayne McCann
Organization Editor

Don't forget to sign up for the How To Organize Newsletter. It's filled with practical tips and links to great resources!

Learn about me - I teach people how to organize, clear clutter, set goals & get things done!
My mantra: Clear your clutter - Find your happy!

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#724820 - 11/10/11 09:27 PM Re: Paper Organization: How do you stop paper clutter? [Re: KellyJayne - Organization]
Diana-Exotic Pets Editor Offline
Koala

Registered: 04/11/09
Posts: 2358
Loc: Huron, South Dakota
Paper is my nemesis, it is always victorious, I am so afraid of throwing something away that I may need again. I am also very sentimental keeping cards given to me for YEARS! Thank goodness for Rubbermaid bins and a basement. Look forward to working my way through your articles.
_________________________
Diana

Exotic Pets

Birds

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#725357 - 11/14/11 12:08 AM Re: Paper Organization: How do you stop paper clutter? [Re: Diana-Exotic Pets Editor]
KellyJayne - Organization Offline
BellaOnline Editor
Amoeba

Registered: 10/07/11
Posts: 94
Hi Diana,

If you ever have questions about your paper challenges feel free to ask away. Paper doesn't have to be your nemesis. Although I completely understand how it can feel like it is. Dealing with paper is time consuming if you don't have a system in place. Every piece represents a decision that has to be made. Let a few days of incoming paper pile up and it can become overwhelming.

The good news is that you don't have to clear away your backlog before you can make progress. People often think the have to deal with all the paper they already have, but that simply isn't true. You can make a fresh start at anytime and implement a system that will support you going forward.
_________________________
Kelly Jayne McCann
Organization Editor

Don't forget to sign up for the How To Organize Newsletter. It's filled with practical tips and links to great resources!

Learn about me - I teach people how to organize, clear clutter, set goals & get things done!
My mantra: Clear your clutter - Find your happy!

Top

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#725425 - 11/14/11 11:42 AM Re: Paper Organization: How do you stop paper clutter? [Re: KellyJayne - Organization]
Lisa LowCarb / VideoGames Offline
BellaOnline Editor
Highest Posting Power Known to Humanity

Registered: 01/05/04
Posts: 20715
I find for me that having folders by topic helps out greatly. That way if I have a spare hour I can sit down with my "Napa Valley" folder, put up my notes from my trip there, and get it done. Then that folder gets recycled, my wine site has fresh content, and the time was well spent!
_________________________
Lisa Shea, Low Carb / Video Games Editor
Low Carb Website
Low Carb Forum

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#725454 - 11/14/11 02:54 PM Re: Paper Organization: How do you stop paper clutter? [Re: Lisa LowCarb / VideoGames]
KellyJayne - Organization Offline
BellaOnline Editor
Amoeba

Registered: 10/07/11
Posts: 94
Originally Posted By: Lisa LowCarb / VideoGames
I find for me that having folders by topic helps out greatly.


You are singing my song Lisa!

Topics are so helpful. They save time and energy. When you can look at something and immediately know the topic, you can jump right to the associated tasks that much faster.

Using topics is one way of applying the 'put like with like' principle.
_________________________
Kelly Jayne McCann
Organization Editor

Don't forget to sign up for the How To Organize Newsletter. It's filled with practical tips and links to great resources!

Learn about me - I teach people how to organize, clear clutter, set goals & get things done!
My mantra: Clear your clutter - Find your happy!

Top

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#725468 - 11/14/11 04:04 PM Re: Paper Organization: How do you stop paper clutter? [Re: KellyJayne - Organization]
Susan - Meditation Editor Offline
BellaOnline Editor
Chimpanzee

Registered: 10/07/03
Posts: 7664
Loc: The Netherlands
This summer I got rid of most paper from 10 years - newspapers, magazines, cardboard went to the neighborhood recycling bin. I even recycled old holiday and birthday cards.

When I get a bill I only save what I need and throw out the flyers and envelope it came in.

My writings are in folders by years before 2000, and since then by topic on a tall bookcase next to my computer. I do save a paper copy of every article I've written and past notes from teaching in topic folders. All in that tall bookcase.
_________________________
Susan Helene Kramer
Meditation Site Editor and Meditation Forum Moderator
My other pages - Dance Series and Hobbies

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#725536 - 11/14/11 09:48 PM Re: Paper Organization: How do you stop paper clutter? [Re: KellyJayne - Organization]
Lisa LowCarb / VideoGames Offline
BellaOnline Editor
Highest Posting Power Known to Humanity

Registered: 01/05/04
Posts: 20715
Dear Susan -

Kudos to you for such a massive cleansing effort! I bet you felt fantastic when that was done smile
_________________________
Lisa Shea, Low Carb / Video Games Editor
Low Carb Website
Low Carb Forum

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#725542 - 11/14/11 10:45 PM Re: Paper Organization: How do you stop paper clutter? [Re: KellyJayne - Organization]
Allison_PCAdvice Offline
BellaOnline Editor
Gecko

Registered: 04/29/06
Posts: 468
Loc: Boston, MA
I did the same thing as Susan about a year ago and it was great! Reduced a two drawer filing cabinet to a single file box. Most of the files I needed got scanned and filed on my computer.

At the same time I signed up for paperless billing for any vendor that offered the service - which reduces the paper clutter very quickly.

Whenever possible I like to scan and store anything I need to keep on my computer. I only keep paper copies if tax or business related.
_________________________
Allison Nunn
PC Advice Website
PC Advice Forum

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#725547 - 11/14/11 11:08 PM Re: Paper Organization: How do you stop paper clutter? [Re: KellyJayne - Organization]
Lisa LowCarb / VideoGames Offline
BellaOnline Editor
Highest Posting Power Known to Humanity

Registered: 01/05/04
Posts: 20715
Dear Allison -

I'm signed up for every single autopay that I can. I am a strong proponent of autopays. That way I don't have to worry about missing a bill. They simply pay.

I admit I am holding out for my cable company to offer me an incentive to stop getting paper bills, something like free credit or something smile After all it is going to save them money! But I may give up and just have them e-bill.

I want to get my bank and credit card statements in paper, I manually reconcile those and want the paper copy in my hands while I do that. I need those all for tax reasons, so I am still holding on to paper in those areas.
_________________________
Lisa Shea, Low Carb / Video Games Editor
Low Carb Website
Low Carb Forum

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#725555 - 11/14/11 11:43 PM Re: Paper Organization: How do you stop paper clutter? [Re: KellyJayne - Organization]
Allison_PCAdvice Offline
BellaOnline Editor
Gecko

Registered: 04/29/06
Posts: 468
Loc: Boston, MA
I still get my bank statement in paper but I would be more than happy to get in a PDF format so I could print in needed for taxes. My bank does not offer paperless bank statements but I am happy they no longer send the processed checks.

I am on the fence for autopay - I have had some vendors who continue to bill me after I canceled so I have become very careful about who gets my bank or credit card number.
_________________________
Allison Nunn
PC Advice Website
PC Advice Forum

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